Human Resource Specialist

HUMAN RESOURCES SPECIALIST RESPONSIBILITIES:

• Ensure compliance with all federal, state, local, employment regulations, policies, and procedures, including, but not limited to, records management, reporting, FLSA, EEO, HIPAA, ADA, FMLA, and OSHA.
• Own all aspects of payroll within all locations (ADP).
• Own all aspects of I-9 compliance for all locations.
• Own oversight/management for all locations regarding HR administrative systems including, but not limited to ADP Payroll and Unemployment, Benefit carrier sites. Ensure data accuracy and completeness through independent review from periodic audit reports. Ensure flawless execution of all system-specific transactions. Provide detailed reporting as required.
• Perform administrative functions to include, but not limited to, scanning, filing, and maintenance of HR documents.
• Assist with administration of Workers’ Compensation program. Ensures the prompt and proper filing of claims. Acts as liaison between insurance companies, physicians, and employees.
• Provide tactical leadership for plant hourly staffing processes including posting positions, screening applicants, coordinating interviews, initiating background checks and drug screening, developing, and distributing relevant recruiting statistics, and conducting new hire orientation.
• Coordinate termination process for employees leaving the organization ensuring that unemployment claims are processed accurately and timely. Serve as primary contact person for unemployment questions and information.
• Serve as primary liaison between management and employees by handling questions, interpreting, and administering personnel policies and helping resolve work-related issues.
• Partner in the development and reporting of key plant specific personnel performance metrics, providing key customers and HR with meaningful, relevant data for use in decision-making.
• Ability to recognize potential areas of conflict between stakeholder groups and seek to resolve these in a professional, personable manner. Serving as “voice of the people” in the plant’s while at the same time representing the interests of the plant’s leadership team.
• Ability to prioritize work effectively. Must be able to evaluate work to be completed and effectively/efficiently determine order for its completion. Ability to manage work under firm daily, weekly, and monthly deadlines.
• Monitor and stay well informed of employee relations trends and practices through the analysis of external HR metrics and internal Key Personnel Indexes (KPI) data.
• Protect PHM Brands interest while complying with government regulations, communicating awareness of the legal implications of all personnel actions.
• Provide employees and managers support for HR, payroll, and hourly benefits transactions, including support on processes for HRIS system (ADP).
• Process and enter timely and accurate confidential employee information in the HRIS (ADP), including new hires, terminations, transfers, salary changes, leave of absences, benefit enrollment, general deductions, etc.
• Administer and provide subject matter expertise in employee benefit plans such as Medical, Dental, Vision, Life, Short-Term Disability, Long-Term Disability, and other programs as implemented.
• Support team members from all functional areas.
• Identify, suggest, document, and implement ongoing process improvements.
• Work collaboratively within a team to share ideas, ownership, and accountability for driving improvements and consistency of execution for key HR processes.
• Perform other related duties as required and assigned.

HUMAN RESOURCES SPECIALIST QUALIFICATIONS:

• Bachelor’s degree preferred in applicable field, Human Resources, or related degree.
• High school diploma, plus 2 years+ experience in HR-related field, required.
• Demonstrate analytical/problem solving skills (e.g., structure the problem, collect data, identity issues, and present results).
• Strong verbal, written and interpersonal communication skills.
• Strong attention to detail and organizational skills.
• Ability and willingness to work in a team environment.
• Self-motivated and independent problem-solving ability.
• This individual must take initiative, be inquisitive and have a strong drive for results.
• Ability to work in a change-filled environment and manage multiple tasks with frequent interruptions, with limited direction, required.
• Experience with ADP or other HRIS systems preferred.
• Spanish speaking skills, desired.
• Ability to maintain the confidentiality of sensitive information.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, etc.).
• Experience supporting a manufacturing environment, a plus.
• Up to 30 percent travel required.

WORKING CONDITIONS:

• Extreme climate or climate variation.
• Heat up to 100 degrees and lows of 40
• Changes of >30 degrees within a shift.
• Rotating and oscillating equipment.
• Exposure to manufacturing equipment hazards, especially forklifts.
• Standing and walking on concrete floor.